Event Standbys / Mass Gathering Medicine

Our team of industry leading professionals are Subject Matter Experts (SMEs) in the areas of Planning, Logistics, Operations and Command of large, complex and multi-day events. Through the Communty's Type 3 Incident Management Team (IMT) we fully integrate with our public safety partners in the execution of these events utilizing National Incident Management System (NIMS) compliant Incident Action Plans (IAPs) and the Incident Command Structure (ICS). As the primary provider of out of hospital medical services in the community we provide all of the medical standbys within its boundaries no matter how big or small. We provide donated standbys for most community based requests and a competitive fee schedule for community enterprises and outside organizations. Should you need a medical standby for an event you are organizing please contact the Special Operations Chief at 520-796-4585 or send us an email.


We provide extensive planning, logistics, operations and command functions for 150+ standbys per year for the following types of events:


  • Music Concerts and Multi-Day Festivals
  • Competitive Runs/Courses
  • Motorsports
  • Large Scale Gatherings
  • Inaugurations
  • Dignitary & VIP Visits
  • Rodeos
  • Funerals
  • District Picnics/Gatherings
  • Kids Camps
  • Fun Runs
  • Bike Races
  • Festivals
  • Parades
  • Grand Openings
  • Corporate Events
  • Sports Tournaments
  • Fairs
  • and more...


NFL Super Bowls: The Community hosted the New York Giants in 2008 for Super Bowl XLII, the New England Patriots in 2015 for Super Bowl XLIX and the Philidelphia Eagles in 2023 for Super Bowl LVII. As members of the Phoenix Area CORE Planning Group the Gila River Incident Management Team (IMT) met and planned for over a year for each of these events. Since Super Bowl XLII the NFL has changed how Super Bowl host cities should organize, plan and operate as demonstrated by the Phoenix Area Core Planning Group. We helped set the standard that is currently being used across the country.




Special Event Medical Coverage Fee Schedule



ALS Ambulance, $165/hr (3 hr minimum) 

Ambulance crews consist of one Paramedic (ALS) and one Emergency Medical Technician (BLS).  The ambulance is stocked with Advanced Cardiac Life Support (ACLS) medications and equipment. The medical crew is prepared to take care of all medical and traumatic adult and pediatric emergencies. This option has patient emergency transportation capabilities.


Alternative Response Vehicle (ARV), $140/hr, ALS (3 hr minimum)  I  $130/hr, BLS (3 hr minimum)

The all-terrain off road vehicle is used to extract injured or sick patients from areas inaccessible to standard ambulances. This specialty vehicle can transport the patient to a first-aid station or awaiting ambulance.  It is staffed with one Paramedic and one EMT (ALS) or two EMT's (BLS). This option has onsite patient transportation capabilities only.


ALS/BLS Responder, $140/hr, 2 responder ALS (3 hr minimum)  I  $75/hr, 1 responder ALS (3 hr minimum)  I  $65/hr, 1 responder BLS (3 hr minimum)

This resource is comprised of a crew of one Emergency Medical Technician (BLS) and one Paramedic (ALS) or one of either who has the qualifications and equipment to provide basic life support or advanced life support depending on the option. This option does not have patient emergency transportation capabilities but can stabalize the patient until a transport unit arrives.

Battalion Chief (Supervisor), $65/hour (3 hr minimum)

If 3 or more resources are requested for a large scale event, an on-site Battalion Chief and/or Command Support Officer is required to organize and supervise the resources. 


Additional Options


Medical Physician (cost based on event)

Mobile Medical Unit, trailer based operations (cost based on event)



For more information contact the Special Operations Chief at 520-796-4585 or send us an email.